Datapac, Ireland’s largest indigenous ICT solutions provider, today announced that it has implemented a sustainable managed print service for Wexford County Council which has a projected saving of 57% per year on all printing costs. The solution is also boosting productivity and flexibility for council staff.
The number of print, scan and copy devices had grown significantly within the Wexford County Council offices and it needed to find a solution that would consolidate these devices and reduce the cost of printing right across the council.
Datapac was chosen to provide the council with a fully managed print service. This is expected to create savings for the council of 57% compared to previous years, including reductions in energy, paper, maintenance and consumables costs.
The council also projects that it will reduce the number of pages it prints by more than 2 million when compared to previous years. The copy paper saving could account for approximately 240 trees* in one year alone.
The reduction in paper usage was a key requirement for this project and the council sought out a solution that would enable duplex printing as standard and provide scan-to-email functions. Staff can now scan their documents directly to their email or scan it directly to a network folder, which has greatly simplified workflows. It has also had a positive impact on the amount of paper being used and staff are noticing significant time savings.
The Datapac solution has reduced the number of printer, copier, fax and scanners from 92 devices to just 30, which include HP Futuresmart multi-functional devices and Safecom secure printing. Additionally, Datapac introduced tailored reporting which has helped provide greater visibility of all costs and usage, and it monitors the entire print system from its Managed Services Centre.
Datapac has provided secure “Follow Me” printing which requires employees to use proximity cards or secure pin numbers in order to release a print job at a device or send a document to print. This facility is ensuring the confidentiality of all documents as well as enabling clear tracking of usage levels.
Peter O’Connor, IS project leader, Wexford County Council commented, “Datapac has provided us with a solution which introduced cost savings from the beginning. Its approach has paved the way for Wexford County Council staff to embrace the new print solution and make it a success.
The massive reduction in the number of pages we are printing is a huge factor for us as we are committed to improving the councils overall carbon footprint over the next number of years.
“Datapac’s expertise in managed print services has been proven time and again since we first spoke with them about this project. Their support has been great and the results are benefitting not only us, but the wider community of Wexford.”
John Jones, managed print services manager, Datapac said, “The Irish public sector is seeking new ways to cut costs and save money across the board. Wexford County Council was in the same position as many organisations are around the country, with multiple print devices, each of which needed different replaceable products that required different contracts. As demonstrated by the council, a seamless change in print management can provide significant savings on annual print spends, for both public and private sector organisations.”
“It was also refreshing to work closely with such a forward looking and flexible organisation. Wexford County Council continues to demonstrate real vision and focus when it comes to using technologies which provide better ways of working now and into the future.”